Summary

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The Acumatica Small Business Edition consists only of the Acumatica  Standard Financials suite (General Ledger, Cash/Banking management, Accounts Receivables (AR)  and Accounts Payable (AP)). Customers are stored in the AR module. Vendors are stored in the AP module.

This Acumatica Small Business Edition contains five user licenses our of  the box but, another 5 user licenses can be added at an extra fee. 

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This edition fits very well small business companies ($2 Mln Revenue/year - $8 Mln Revenue/year)  which were running eg. Quickbooks Online or on a computer, and which are running into the limitations of Quickbooks such as no kits or assemblies, no sub accounts, no sub items, no branches, limited simultaneous multi-user access, etc.

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Our companiy has access to tools to migrate easily all Quickbooks data to the Acumatica Small Business Edition. See for details below.

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Your company  can easily add other Acumatica suites and modules/workspaces such as:

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• Distribution

  • No stock item, only non-stock items such as labor or service eg. consulting, accounting, insurance, beauty salon, massage, etc. 

    • You just need the Order Management module to manage your Sales/Service Orders and Purchase Orders. No inventory management.

  • Stock items (parts) and non-stock items

    • You need the Acumatica Distribution suite to handle:

      • Inventory management, Sales order management, Purchase Order management

• CRM

  • ​Lead and customer tracking, management of business opportunities and cases, contact maintenance, marketing lists, campaign management, integration with Sales Orders, Accounts Receivable, Email and Communications

• Fixed Asset Management

  • Create and manage fixed assets through their useful life, from acquisition to disposal, Fully integrates with Purchase Requisitions and Purchase Orders to facilitate converting purchases into fixed assets without re-entering data

• Standard Payroll

  • Pay up to 10 employees. Pay Groups, Employee Classes, Tax Rates, Payroll Attributes, Earnings Codes, Deductions and Benefits. Shift Codes, Job Codes, Payable Liabilities, Reporting, Leave Validation, Payroll Data Validation, Salary Data Validation, Gross-to-Net Calculations, Check Printing, Pay Cards, Direct Deposit, Enhanced Workflows, Integrated Expense Tracking

• Additional Storage

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However there are several Add-Ons that are NOT available in the Acumatica Small Business Edition.

When your company wants more users beyond 10 users and/or If you need Add-Ons such as: Advanced Financials, Business Process Monitoring & Automation, Advanced Distribution, Customer Portals, Project Accounting, Inter-Company Accounting, Deferred Revenue & Contracts, Advanced Payroll, Exchange Integration or Additional Entities  then you will have to buy the Acumatica ERP Foundation or the Acumatica Distribution Edition , or another Acumatica edition. 

You can just upgrade from the Acumatica Small Business Edition to the Acumatica ERP Foundation or an Acumatica Edition. No data migration is needed. 

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Features

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Acumatica Small Business Edition includes:

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• Standard Financials

• 3 Entities (branches)

• ‘Small’ resource level (option to upgrade)

• 5 Gb SQL Server Storage

• 10 Gb Media Storage

 

Limitations of Quickbooks

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The major limitations of Quickbooks are as follows:

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• You can not create consolidated financial reports for multiple companies and multiple currencies.

• Jumping back and forth between applications due to a lack of integration. Your CRM application (needed to manage leads, opportunities, marketing campaigns and customer support cases) is separate from Quickbooks. 

• Required reports for audit and compliance are lacking

• Too much time wasted billing customers with error prone duplicate data entries. Data entry into Project Management Application and again into Quickbooks. Integration with ECommerce store is inadequate,

• You can not have more than 15 users and, and you can not provide them access based on roles.

• You can't integrate with other business applications of your like. You will have to stick with the business applications that are listed as integrated in the Quickbooks 3rd party/ISV applications.

• No multi-currency
  
  Read more here.

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Migration from Quickbooks to  Acumatica Finance Suite

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The migration tools to migrate data from Quickbooks to Acumatica are as follows:

• NexVue: Migration Manager

• ITProGlobal: Quickbooks2Acumatica migration application

• Four Lane: Quickbooks to Acumatica Migration Service

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